Why use SMS for time tracking?
Time tracking is crucial for businesses aiming to optimize workforce management and ensure accurate payroll. SMS-based time registration offers a simple, reliable, and accessible solution for both office and field teams. No apps, no logins—just a quick text from any mobile phone.
How does SMS time registration work?
Employees send a predefined SMS code to a designated virtual number or SIM-hosted device when starting and ending their shifts. The system instantly records the time stamp, making attendance and work hours easy to manage.
- Accessible on any phone—no smartphone needed
- Real-time attendance data
- Simplified reporting for HR and managers
Benefits of SMS-based time tracking
- Simplicity: No need for complex apps or training.
- Quick implementation: Deploy within hours with virtual SMS numbers or SIM card hosting.
- Reliability: SMS works from remote areas with basic network coverage.
- Automated reporting: Export data directly to payroll or project management systems.
- Compliance: Create transparent, auditable records for working hours.
Popular use cases for SMS time tracking
- Construction site attendance
- Mobile and field sales agents
- Healthcare staff with rotating shifts
- Event crew and freelancers
Easy integration with your core systems
Smstools offers a robust SMS gateway API for seamless integration with HR platforms, payroll, and third-party automation tools (including Make.com and Zapier). Use our API to automate time logging, reporting, and notifications.
How to set up SMS time registration
- Assign a virtual SMS number or use SIM hosting for inbound SMS collection.
- Distribute instructions and SMS codes to employees.
- Configure event-based triggers and reporting via our dashboard or API.
Our platform supports automated notifications, reminders, and two-way communication for clock-in/clock-out confirmations.
SMS time tracking with Smstools: Key features
- User-friendly SMS software
- Bulk onboarding via bulk SMS
- API integration for custom workflows
- Secure hosting in the EU
- Flexible plans for small businesses and enterprises
Case example: Field team time registration
A logistics company equipped remote drivers with unique SMS codes. Each shift, drivers text their code to a virtual number. The system records precise time stamps and automatically pushes the data to payroll, eliminating paper timesheets and reducing errors.
Start your free trial
Set up a reliable SMS time tracking system in minutes. Try Smstools for free and streamline your attendance process today.
Frequently asked questions
- Is SMS time tracking secure?
Yes, SMS data is processed in secure, EU-hosted environments. - Can I track multiple locations or teams?
Yes, you can assign unique numbers or codes for different groups. - Does this work internationally?
Our platform supports SMS reception across Europe. - How do I integrate SMS data with my HR system?
Use our open API for easy integration.
Efficient time tracking with SMS solutions
